Glossaries

Add names, organizations, terms and translations to a glossary, then add it to events for consistent translations.

A glossary holds speaker names, organizations, products, technical terms and the translations you want. Recognition and translation both follow it. One glossary can be shared by many events.

Create a glossary and terms

In the left menu, click “Glossaries”, then “Create glossary”, and enter a name (for example “Medical terms”).
In the “Terms” tab, click “New term”.
Fill in the fields and save.

Term fields:

Term: for example “KYEC”.
Aliases: common mishearings, separated by |, up to 20.
Translations: the translation you want for each language. Empty languages are translated automatically.
Note: for your own reference; not used in translation.

For many terms, click “Import CSV”. The columns are term, aliases, note, and other columns are language codes (for example en, ja). You can export one first to use as a template.

Tip: if a term sounds like a common word, the common word may be heard as the term. Add the common word as its own term with a translation.

Add a glossary to an event

A glossary works only after you add it to an event.

Open the event and go to the “Glossaries” tab.
Add it from “Available glossaries”.
Higher up wins: for the same term, the glossary above is used. You can change the order.

Edits to terms apply immediately, even while the speaker is recording.

Slots: switch glossaries mid-event

If the morning and afternoon have different speakers and topics, click “New slot”, tick the glossaries for each slot, and click “Switch” when the time comes. If the speaker is recording, it applies at the next pause.

Advanced rules (usually not needed)

In the glossary’s “Advanced rules” tab:

Transcript corrections: before translation, fix words that were misheard; source captions change too.
Translation replacements: after translation, change words in the translation. For example, always change “Taipei City” to “Taipei” in English.
Recognition context: context groups and reference text (agenda, speaker bios). If there is too much, the end is cut off, so put important content first.